Q&A’s, 2010

In respect of each version of the 2008-09 annual report of her department and the annual reports of each statutory and other entity reporting to her department

19/02/2010

DEPARTMENT: PUBLIC ENTERPRISES

REPUBLIC OF SOUTH AFRICA

NATIONAL ASSEMBLY

QUESTION FOR WRITTEN REPLY

QUESTION NO.: 94

DATE OF PUBLICATION: 11 February 2010

Dr S M van Dyk (DA) to ask the Minister of Public Enterprises:

(1) In respect of each version of the 2008-09 annual report of her department and the annual reports of each statutory and other entity reporting to her department,(a) what was the (i) budgeted cost, (ii) actual cost and (iii) breakdown of cost in respect of (aa) printing, (bb) graphic design, (cc) other costs and (dd) unit cost of each annual report and (b) how many copies of each were (i) produced and(ii) distributed;

(2) whether any version of the abovementioned reports was retracted or withdrawn; if so, (a) how many times were each annual report withdrawn or retracted, (b) what (i) were the reasons for each withdrawal or retraction and (ii) was the amount spent on each version and (c) how many copies were withdrawn in each case;

(3) how was the decision taken to award the contract to the (a) graphic design company and (b) printing company;

(4) whether (a) her department or (b) any of those public entities that fall under her department held a function on tabling their 2008-09 annual report; if so, in each case (i) what was the name of the public entity, (ii) how much did the function cost, (iii) what is the breakdown of that cost, (iv) where was the function held and (v) how many guests were invited? NW99E

Reply:

The budgeted cost of each version of the Department and SOE annual reports are tabulated below.

DEPARTMENT OF PUBLIC ENTERPRISES:

(1)The information required is set out in the table below.

Question Number	AMOUNT / NUMBER
(1)(a)(i) Budgeted costs	R 400 000.00
(1)(a)(ii) Actual costs	R 384 505.62
(1)(a)(iii)(aa) Printing	R167 982.57
(1)(a)(iii)(bb) Graphic design	R 203 113.80
(1)(a)(iii)(cc) Other costs (for 200 copies of CDs and Distribution)	R 13 409.25
(1)(a)(iii)(dd) Unit costs	R 320.42
(1)(b)(i) Copies (1000 annual reports and 200 CDs)	1 200
(1)(b)(ii) Distributed	700

(2) No version of the annual report was retracted or withdrawn.

(3)The service provider was appointed through an open tender process in 2008, the duration of this contract is three years, and terminates in April 2010.

(4)(b)(i)-(v)The department presented the annual financial results to staff members. CSIR, was used as the venue as the department does not have a venue large enough to seat all staff, at a cost of R29,576.94. Approximately 160 staff members attended. The cost breakdown is as follows:

Item	Cost
Venue hire	R 9 913.04
Catering & beverages	R 14 786.98
Décor	R 3736.92
Sound equipment	R 1 140.00
TOTAL	R 29 576.94

ALEXKOR:

(1) The information required is set out in the table below.

Question Number	AMOUNT/NUMBER
(1)(a)(i) Budgeted costs	R 162 000.00
(1)(a)(ii) Actual costs	R 170 705.88
(1)(a)(iii)(aa) Printing	R 52 205.38
(1)(a)(iii)(bb) Graphic design (for design, proof-reading and distribution)	R 6 600.00
(1)(a)(iii)(cc) Other costs	R 111 900.50
(1)(a)(iii)(dd) Unit costs	R 142.25
Question Number	AMOUNT/NUMBER
(1)(b)(i) Copies	1 200
(1)(b)(ii) Distributed	960

(2) No version of the annual report was retracted or withdrawn.

(3)(a)(b) The decision to award the contract was based on the lowest quote received.

(4) No function was held.

BROADBAND INFRACO:

(1) The information required is set out in the table below.

Question Number	AMOUNT/NUMBER
(1)(a)(i) Budgeted costs	R 400 000.00
(1)(a)(ii) Actual costs	R 335 500.00
(1)(a)(iii)(aa) Printing	R 218 550.00
(1)(a)(iii)(bb) Graphic design	R 12 000.00
(1)(a)(iii)(cc) Other costs (for typesetting and layout, proofing -reading, image editing and distribution).	R 104 950.00
(1)(a)(iii)(dd) Unit costs	R 156.05
(1)(b)(i) Copies	1 650
(1)(b)(ii) Distributed	700

(2) No version of the annual report was retracted or withdrawn.

(3)(a)(b) Broadband Infraco’s approved commercial process for sourcing suppliers was followed. A request for quotations with a specific scope of work and evaluation criteria was sent to suppliers who are registered on Broadband Infraco’s Vendor Database. Responses were evaluated using predetermined evaluation criteria and the contract was awarded to the highest scoring bidder in line with Broadband Infraco’s Procurement Policy.

(4) No function was held.

DENEL:

(1) The information required is set out in the table below.

Question Number	AMOUNT / NUMBER
(1)(a)(i) Budgeted costs	R 600 000.00
Question Number	AMOUNT / NUMBER
(1)(a)(ii) Actual costs	R 309 150.00
(1)(a)(iii)(aa) Printing	R 198 250.00
(1)(a)(iii)(bb) Graphic design	R 105 000.00
(1)(a)(iii)(cc) Other costs (for design, project management and distribution).	R 5 900.00
(1)(a)(iii)(dd) Unit costs	R 257.63
(1)(b)(i) Copies	1 200
(1)(b)(ii) Distributed	800

(2)No version of the annual report was retracted or withdrawn.

(3)(a)(b) Tenders were obtained for the design and printing to be done and the contract was awarded on the basis of competitive price and quality of work.

(4) No function was held.

ESKOM:

(1)(a)(i) and (ii) Eskom annually publishes a full report, an abridged report and develops an electronic version of its Annual Report that is placed on the internet site. This year, as a cost saving initiative, Eskom did not advertise its results. The table below outlines the budgeted cost and actual cost of each of the elements relating to the annual report.